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- note pads or note cards (3x5" or 5x8")
- cheap pens or #2 pencils (something you won’t mind losing)
These are things you can bring along to a discussion, and put at each place. They're cheap and easy to carry, whether or not you use them during the discussion. If the pads or cards have the school's name or the hotel's name, it's cheap advertising and you may be able to get them "for free".
PLACE writing materials (a pen / pencil and a pad) at each place at the table. -- OR
KEEP in your workshop bag, and pull them out to distribute when you need them.
- timer with a loud / obnoxious buzzer (to make group aware of time)
- clock or watch easy to read at a glance (so you can manage time)
Your responsibility to the group is to manage time. Think through how much time you want to allot to each of the topics on your discussion guide, and stick to the plan. Start on time – which rewards those who arrive in a timely manner, and end on time – which honors your commitment to the group. NOTE: If for some reason, you want to extend the discussion past the end time, announce that the time is up, and those who have previous commitment may leave – even though others may wish to continue.
AGENDA
Sometimes, it’s useful to have a printed list of topics, in order, to which participants can refer: a sheet of paper set at each participant’s place or handed out at the start of the discussion, or a sheet of newsprint posted on the easel or wall. Using one communicates to participants that the discussion is planned, and the progression of topics is orderly and pre-determined.